6+ Months Before

Determine guest count and how many will need transportationIdentify all venue locations (ceremony, reception, hotel blocks)Research shuttle companies and request quotesBook your shuttle service (popular dates fill quickly!)Confirm shuttle capacity meets your guest count

3-4 Months Before

Finalize pickup and drop-off locations with your transportation providerCoordinate timing with your wedding coordinator/plannerDetermine exact shuttle schedule and number of runsConfirm parking arrangements at each venueAdd transportation details to your wedding website

1-2 Months Before

Send RSVP reminders and confirm final guest countReview and confirm shuttle schedule with providerShare timeline with all venues and vendorsCreate signage for shuttle pickup/drop-off pointsDesignate a point person for transportation coordination

1-2 Weeks Before

Confirm final headcount with shuttle companyReview pickup/drop-off times one more timeShare driver contact info with wedding partyConfirm backup plan for any last-minute changesPrepare tip for driver (optional but appreciated)

Wedding Day

Confirm shuttle arrival time with driverEnsure signage is in place at pickup locationsHave point person verify guests board safelyKeep driver's phone number accessibleRelax and enjoy your day!

Wedding Transportation Checklist

6+ Months Before

3-4 Months Before

1-2 Months Before

1-2 Weeks Before

Wedding Day

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Related Resources

Wedding Shuttle Services

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